Purchasing / Warehouse

The Purchasing/Warehouse Department operation is centralized, coordinating all District Purchasing and Warehouse Services within the guidelines of District policies as well as state education codes and public contract codes, when and where applicable.

 

All Purchase Orders, Blanket Purchase Orders, Open Orders, Maintenance Contracts, and any other contracts issued by the Purchasing Department are subject to the terms and conditions in the following link unless specifically stated by purchasing.

Purchase Order Terms and Conditions

The Purchasing/Warehouse Department is responsible for the following activities

• Bids/Contracts: compiles, processes, and issues bids for purchases or annual contracts for supplies, equipment, and services.
• Purchasing: issues orders and expedites orders with delayed deliveries.
• Repairs to equipment: maintains contracts or on-call type service agreements for repair of District classroom and office equipment.
• Garbage/trash disposal: maintaining contract.
• Food services: coordinates food services, including vending services with contracted vendors and users (students, faculty, and staff). Selection of vendor is negotiated among the District, students, and vendor.
• Surplus Equipment: coordinates disposal of surplus equipment, including pick up, storage, Board approval, and sale or disposal of equipment.
• Warehouse: receives and distributes materials purchased. Coordinates return of incorrect or damaged materials.
• Inventory of District Property: tags capital equipment and maintains an on-going inventory listing of District equipment, consisting of item description, quantity, location, and department.
• "Permanent Records" Storage: coordinating permanent records storage for District operations.
• Confidential Material: maintains contracts for shredding of confidential material and shreds District Records stored in Warehouse when appropriate.

WAREHOUSE HOURS: Monday–Friday 8:00 am–4:30 pm. Closed from 12:00-1:00 pm

VENDOR INFORMATION

To be placed on our Potential Vendor list, e-mail the Purchasing Supervisor.

Please note that all of the referenced Bid Packets must be obtained directly from the San José/Evergreen Community College District Purchasing Department. Everyone involved in the bidding process must notify the referenced contact in the bid so that they will be notified of all addendums. All questions and communication regarding a bid must go through the referenced contact.

All official notices of bidding opportunities are published in the District’s newspaper of Record: San José Post Record.

• PO Terms and Conditions